March BOD Meeting Minutes

Cantus
Board of Directors Meeting—1201 Marquette Avenue, Suite 100
March 27, 5:30-7:30pm
 
Present: Pete Cochrane, Jim Dorsey, Chris Foss, Martha Graber, Jonathan Guyton, Wendy Holmes, Katie Imholte, Patricia Kirkpatrick, Brock Metzger, Noel McCormick, Chuck Peterson, Jeff Reed, Karl Reichert, Paul Scholtz, Craig Shulstad
 
Staff: Joe Heitz, Joey Hillesheim, Carly Thornberry
 
Absent: Katie Berg, Libby Larsen



BOARD AGENDA
5:30 - 7:30pm
 
  1. Call to order
    1. Wendy Holmes presiding                                                                     5:34pm
  2. Approve: Minutes of FY17 February Meeting
Motion: Jeff Reed; 2nd Brock Metzger; approved.
  1. Chris: Artistic Report
    1. Summarized upcoming program, “America Will Be!”
    2. Previewed video component of program.
    3. Updated board about Music Accord commission.
      1. Will work with Libby Larsen to create a work for FY19 touring show, “Stranger.”
    4. Reported that a program called “For the Beauty of the Earth” will take the place of Romeo & Juliet in the spring of FY18.
  2. Joe: Executive Director Report
    1. Reported that cash flow has improved – though still tight.
    2. Thanked Jonathan Guyton for successful donor event in March.
    3. Alerted the board that Sweet Honey in the Rock has not yet signed a contract for September performance.
  3. Chuck: Treasurer’s Report
    1. Reviewed statement of financial position/balance sheet.
      1. Explained how the cancelation of Romeo & Juliet affects balance sheet.
      2. Expect to see $50K paper loss due to the cancellation. This may change by the end of the year contingent upon receipt of potential contributed revenue.
    2. Explained terms of potential bridge loan from Nonprofits Assistance Fund.
    3. Finance Committee recommended giving Joe permission to sign corporate borrowing resolution if needed.
  4. Accept: FY17 February Financials
Motion: Chuck Peterson; 2nd Pete Cochrane; accepted.
  1. Accept: NAF corporate borrowing resolution.
Motion: Chuck Peterson; 2nd Noel McCormick; accepted.
  1. Motion: Authorize Joe Heitz to sign grants, proposals, and contracts.
Motion: Noel McCormick; 2nd Pete Cochrane; passed.
  1. Noel/Brock/Carly: Engagement Committee Update
    1. Updated board on progress toward fundraising goal – which is consistent with last year’s pace.
    2. Reported that overall ticket sales are under-budget due to low subscription sales and low sales for fall show.
    3. Reported that sponsorship has been secured for “Songs of Travel” from Fredrikson & Byron.
    4. Idol Committee has finalized auction items.
    5. Reported that committee is looking for a second $5K fund-a-need gift.
    6. HSR students will join Cantus on stage for a performance during Idol.
  2. Pete: Governance Committee Update
    1. Reminded board that Idol and Covers are great cultivation events for potential new board members.
      1. Committee is trying to fill two slots before the summer.
    2. Again requested suggestions for new potential members.
    3. Reported that the committee has agreed that singer board members should participate in executive sessions if they feel comfortable and as long as the board chair feels that their presence does not inhibit a particular discussion that might involve personnel.
 
  1. Adjourned:
Motion: Pete Cochrane; 2nd Craig Shulstad; meeting adjourned.
  1. Executive Session