​FY18 November BOD Meeting Minutes

fy18_november_minutes.pdf
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Cantus
Board of Directors Meeting
1201 Marquette Avenue, Suite 100
November 27, 5:30pm
 
 
Present: Katie Berg, Pete Cochrane, Jim Dorsey, Chris Foss, Nancy Gaschott, Katie Gabriel, Jonathan Guyton, Wendy Holmes, Patricia Kirkpatrick, Brock Metzger, David Niles, Chuck Peterson, Jeff Reed, Paul Scholtz
 
Staff: Joe Heitz, Joey Hillesheim, Kelsey Sieverding
 
Guest: Marc Kotsonas, CPA with Mahoney, Ulbrich, Christiansen & Russ, P.A.
 
Absent: Craig Shulstad, Kevin Stocks


BOARD AGENDA
 
 
  1. Call to order                                                                                                     5:34pm
  2. Approve: Minutes of FY18 October Meeting
Motion: Nancy Gaschott; 2nd Wendy Holmes; approved.
  1. Marc Kotsonas: Audit report
    1. Provided overview of audit materials including CD inventory statement.
    2. Provided overview of Form 990.
      1. Explained differences in items reported on audit vs 990 per IRS policy.
      2. Board discussion: Singers’ salaries should be included in Line 5 and removed from Line 7.
  2. Executive Session                                                                                5:51 to 5:56pm
  3. Chuck: Treasurer’s report 
    1. Approval of FY17 Audit
Motion: Chuck Peterson per Finance Committee; approved.
  1. Approval of 990 with changes to Lines 5 and 7
Motion: Chuck Peterson per Finance Committee, approved as amended.
  1. Approval of State of Minnesota Charitable Organization Annual Report
  2. Motion: Chuck Peterson per Finance Committee; approved.
  3. October Financials
    1. Joe reported the Sweet Honey shortfall was reflected in October.
  1. Chris/Paul: Artistic Report
    1. Reported successful dress rehearsal today; leaving tomorrow for two-week tour.
    2. Described final stages of programming for Covers.
    3. Discussed finalists for next year’s collaboration concert.
      1. Board discussion re: decision-making process (artistic vs financial)
      2. Board discussion re: venue, ticket prices
    4. Reported the ensemble is in early planning stages for 25th anniversary season.
  2. Joe: Executive Director Report
    1. Strategic Planning update
      1. Reported that an early draft has been received from John, which will be reviewed by the
        ​Executive Committee before it is presented to the board.
      2. Joe and the Artistic Council will identify strategies to implement changes.
    2. Cashflow: Projected cashflow to be comfortable until next spring.
      1. Athwin foundation has provided an additional $5,000 grant.
    3. Reported singers and staff are currently completing 360 evaulations.
    4. Reported MSAB grant application was declined.
      1. Although the news is disappointing, we had not budgeted for it.
      2. Board discussion re: improving prospects for these types of grants.
  3. Brock/Jon/Joey: Engagement Committee Update
    1. Thanked board members for participation in Thankathon.
      1. Reported intention to time next year’s event with end-of-year giving.
      2. Board discussion re: calling experiences.
    2. Reported individual gifts are 37% to goal
      1. Described change in timing of direct mailing campaigns.
      2. Reported GiveMN gifts were $1,000 lower than last year; following trends.
    3. Reported subscription sales are tracking better than this time last year.
  4. Pete: Governance Committee Update
    1. Reported on most recent committee discussion items:
      1. Training for new board members
      2. Priorities for board development
    2. Asked committee chairs to submit suggestions for at-large members.
    3. Board discussion re: need for diversity in board membership.
  5. Jeff: Timeline, procedure for upcoming Executive Director evaluation.
  6. Adjourn                                   
Motion: Nancy Gaschott; 2nd Paul Scholtz; adjourned.                                               6:46pm