​FY18 March BOD Meeting Minutes

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Cantus
Board of Directors Meeting
1201 Marquette Avenue, Suite 100
March 26, 2018



Present: Pete Cochrane, Jim Dorsey, Nancy Gaschott, Brock Metzger, David Niles, Chuck Peterson, Jeff Reed, Paul Scholtz, Kevin Stocks 
Absent: Katie Berg, Chris Foss, Katie Gabriel, Jonathan Guyton, Wendy Holmes, Patricia Kirkpatrick, Craig Shulstad
Guest: Francie Nelson, Prospective Board Member
Staff: Joe Heitz, Joey Hillesheim, Kelsey Sieverding
 
 
BOARD AGENDA
 
 
  1. Call to order                                                                                                5:31pm
    1. Introduced Francie Nelson, prospective board member.
    2. Vote on Beth Anne Thompson’s candidacy.
Motion: Brock Metzger; 2nd Pete Cochrane; approved.
  1. Approve: Minutes of FY18 February Meeting 

Motion: Jim Dorsey; 2nd Pete Cochrane; approved.
  1. Paul: Artistic Report 
    1. Provided touring update.
      1. North Andover show was cancelled due to Nor’easter.
    2. Reported status of preparations for spring show and programming for Christmas 2018.
    3. Gave overview of access project with Street Song.
    4. Reported successful culmination of 2017–18 HSR program.
  2. Joe: Executive Director Report 
    1. Explained cashflow impact of cancelled show.
    2. Reported $60K operating grant from the McKnight foundation.
    3. Provided update on collaborative concert.
      1. Lorelei has issued their contract.
      2. Ordway will be sending us their contract later this week.
      3. MPR broadcast will be included in negotiations upfront to avoid a similar situation to what we experienced with Sweet Honey.
    4. Reported APM will be recording spring show for syndication.
    5. Described the updates Jake Christopher plans to make for the website.
  3. Chuck: Treasurer’s report 
    1. February Financials
      1. Reported we are ahead of budget, but funds will start to deplete this spring.
        1. Still anticipate ending FY18 with minor surplus.
      2. Joe reported the Target Foundation has invited us to apply for a $20K grant.
Motion: Accept February financials: Chuck Peterson; 2nd Pete Cochrane; accepted. 

  1. Chuck/Joe: Fall 2018 cash flow 

    1. Cash flow is in good shape through end of FY18, but becomes problematic this fall.
    2. Joe gave context of how the past two years compared to the upcoming fall.
      1. Board discussion re: fall collaboration concert and its budgetary purpose.
      2. Joe reminded the board of how Lorelei was selected as collaborator.
        1. Consulting with singers, Rob Robbins, other arts administrators, etc.
        2. Of our possible 2018 collaborators, MPR was only interested in Lorelei.
    3. Board discussion re: pros/cons of requesting a new line of credit.
    4. Board discussion re: identifying major donors for multi-year gifts.
      1. Possibly leveraging the strategic plan and 25th anniversary season
    5. Joe reported the touring schedule is very heavy in Spring 2019, but the fall seems unlikely to get much fuller than already projected.
    6. Board discussion re: self-booking opportunities to ease fall cashflow concerns.
      1. Joe reported self-booked encore performance of Discovery of Sight on 5/20 at Hamline United Methodist.
    7. Board discussion re: the ensemble's understanding of the organization’s financial situation and the role of singers who serve on the board.
  1. Brock/Joey: Engagement Committee Update 
    1. Joey distributed sign-up for Open Rehearsal.
    2. Reported Individual giving is tracking ahead of last year.
      1. Spring direct mail appeal letter just went out.
      2. A survey was sent to donors who have already made gift this fiscal year.
    3. Reported sales for the spring show are slightly behind 2017, but show is 2 weeks later.
    4. Provided overview of upcoming marketing for spring show and Covers.
      1. Kevin reported Finnegan’s sounds excited about promotional event.
    5. Cantus Idol Update
      1. Joey reported Idol currently has 197 tickets sold.
      2. Brock requested ideas from BOD for seed donors.
  2. Pete: Governance Committee Update 
    1. Reported recent meeting with Steve Rosas, prospective board member.
    2. Sam Green and Patricia Kirkpatrick will meet with Laurie Meyers next week.
  3. Jeff tabled Strategic Planning item until April meeting to allow time for Executive Session.
  4. Executive Session (6:47pm – 7:22pm)
  5. Adjourn                                                                                                      7:22pm