FY18 August BOD Meeting Minutes

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Cantus
Board of Directors Meeting
1201 Marquette Avenue, Suite 100
August 28, 5:30-7:30pm

Present: Jim Dorsey (via phone), Chris Foss, Katie Gabriel, Nancy Gaschott, Jonathan Guyton, Wendy Holmes, Patricia Kirkpatrick, Brock Metzger, Chuck Peterson, Jeff Reed, Paul Scholtz
Staff: Joe Heitz, Joey Hillesheim, Kelsey Sieverding
Guest: Ryan Taylor, Minnesota Opera
Absent: Katie Berg, Pete Cochrane, Craig Shulstad, Kevin Stocks
​
BOARD AGENDA
 

  1. Call to order                                                                                                     5:30pm
    1. Jeff Reed presiding
  2. Approve: Minutes of FY17 July Meeting
Motion: Brock Metzger; 2nd Katie Gabriel; approved.
  1. Chris/Paul: Artistic Update
    1. Reported largest amount of music ever prepared in August: Season Preview, State Fair, South Korea & China tour including country-specific programming, Sweet Honey, Taiwan, then begin usual touring show.
    2. Presented Alone Together promotional video.
    3. Reported programs for Fall 2019 as One Giant Leap and Spring 2020 as There Lies the Home (mirroring album concept).
  2. Joe: Executive Director Report
    1. Welcome to new team member, Kelsey Sieverding.
    2. Provided overview of strategic planning schedule and areas of focus, including diversity, touring cost effectiveness, audience development, and a comparison with peer institutions.
    3. Reported unexpected expense with trip to Chicago for Chinese visas.
    4. Predicted tight cashflow during end of September.
      1. Discussed benefit of early board giving to help offset low balance.
      2. Chuck thanked Joe for navigating difficult end of fiscal year.
  3. Chuck: Treasurer’s report
    1. Stressed that final FY17 year-end numbers may change after audit.
    2. Reported Cantus Idol exceeded revenue goals, increase in individual giving accounted for reduced deficit.
    3. Provided overview of audit schedule.
  4. Accept: FY17 July financials
Motion: Chuck Peterson, 2nd Wendy Holmes; accepted.
  1. Brock/Jon/Joey: Engagement Committee Update
    1. Reported year-end giving exceeded goals, gifts at a historic high.
    2. Discussed marketing tactics for Sweet Honey in the Rock and difficulties surrounding setting up MPR broadcast.
    3. Reported subscription sales have been slow, but in line with previous years.
    4. Circulated Open Rehearsal sign-up and discussed how to utilize for fundraising.
    5. Brock reported increase in average gift amounts.
  2. Jeff/Brock/Jon: Board responsibilities
    1. Discussed the importance of board giving.
    2. Provided conflict of interest overview and distributed forms.
  3. Pete/Jeff/Wendy: Governance update
    1. Nomination of David Niles
Motion: Wendy Holmes; 2nd Katie Gabriel; approved.
  1. Jeff acknowledged Wendy’s leadership, service to Cantus.
  1. Executive Session                                                                                           6:27pm