FY18 April BOD Meeting Minutes

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​Cantus
Board of Directors Meeting
1201 Marquette Avenue, Suite 100
April 23, 2018

Present: Katie Berg, Pete Cochrane, Jim Dorsey, Chris Foss, Katie Gabriel, Nancy Gaschott, Jonathan Guyton, Wendy Holmes, Patricia Kirkpatrick, Brock Metzger, David Niles, Chuck Peterson, Jeff Reed, Paul Scholtz, Craig Shulstad, Kevin Stocks, Beth Anne Thompson
 
Absent: None

Staff: Joe Heitz, Joey Hillesheim, Kelsey Sieverding
 
BOARD AGENDA
 
 
  1. Call to order                                                                                         5:31pm
    1. Vote on Francie Nelson’s candidacy
Motion: Pete Cochrane; 2nd Wendy Holmes; approved.
  1. Approve: Minutes of FY18 March Meeting
Motion: Jim Dorsey; 2nd Pete Cochrane; approved.
  1. Paul/Chris: Artistic Report
    1. Reported successful run of For the Beauty of the Earth.
      1. Exceeded ticket sales goal
      2. Great feedback from patrons
    2. Thanked Nancy Gaschott for braving bad weather to give stage speech at Ordway.
    3. Described upcoming MN State Arts Board access project with StreetSong.
    4. Reported Covers arrangements are complete, rehearsals about to begin.
    5. Gave overview of upcoming tour dates in Colorado.
    6. Board discussion re: company’s inclement weather cancellation policy
      1. Expressed concern about safety of singers, staff, patrons.
      2. Joe gave overview of Ordway’s policy and how decision was made to go ahead.
      3. Discussion re: how to decide in future? Compare policy with other organizations.
      4. Determined that a “no refund” policy should be explicitly stated next season.
  2. Joe: Executive Director Report 
    1. Described grant funding that will hit the books this season, but is allocated for 2018–19.
    2. Reported an unsolicited $5,000 gift from Surdna Foundation.
      1. Wendy suggested contacting Tim Thorpe to cultivate that connection.
    3. Cantus to sing national anthem at Twins game on 7/6; will be paired with a donor cultivation event at the game.
    4. Described results of live recording promotion for spring show.
    5. Reported an employment offer has been extended to a new singer who is a Mexican citizen; visa application in progress.
  3. Chuck: Treasurer’s report
    1. March Financials
      1. Reported YTD foundation amount reflects McKnight $60K; $30K actually allocated to FY19 but is presented this way for accounting purposes.
        1. Board discussion: Could McKnight pay early? It could potentially solve the fall cashflow problem.
      Motion: Accept March financials: Chuck Peterson; 2nd Nancy Gaschott; accepted.
  1. FY19 Budget
    1. Reported the finance committee has reviewed a preliminary budget.
      1. Will present to the board once a few variables have been finalized
      2. Joe will also factor in 3% salary increases and determine feasibility
  2. Chuck/Joe: Fall 2018 cash flow update
    1. Reported September through December still looks lean.
    2. Identified factors that might resolve the cashflow issues in the fall.
    3. Board discussion re: changes in budget trends over past few years.
  1. Brock/Joey: Engagement Committee Update  
    1. Joey reported Individual Giving is tracking ahead of this time last year, but response to most recent direct mailing has been disappointing.
    2. Summarized responses to last month’s donor survey, which had a 12% response rate.
    3. Reported For the Beauty of the Earth ended run at 111% to goal.
      1. Star Tribune review helped boost sales
      2. Goldstar promotion
    4. Cantus Idol
      1. Reported ticket sales are behind. Requested board members reach out to networks for potential attendees, and ensure they are represented at IDOL, either in person or by proxy.
  2. Adjourn                                               
Motion: David Niles; 2nd Patricia Kirkpatrick; adjourned.                                                          6:16pm           
  1. Executive Session