FY17 June BOD Meeting Minutes

Cantus
Board of Directors Meeting—1201 Marquette Avenue, Suite 100
June 26, 5:30-7:30pm

Present: Pete Cochrane, Jim Dorsey, Katie Gabriel, Jonathan Guyton, Wendy Holmes, Patricia Kirkpatrick, Brock Metzger, Noel McCormick, Jeff Reed, Karl Reichert, Kevin Stocks
 
Staff: Joe Heitz, Joey Hillesheim
 
Absent: Katie Berg, Chris Foss, Martha Graber, Libby Larsen, Chuck Peterson, Paul Scholtz, Craig Shulstad
 
BOARD AGENDA
5:30 - 7:30pm
 
  1. Call to order                                                                 5:39pm
    1. Wendy presiding
  2. Welcome Nancy Gaschott!
  3. Approve: Minutes of FY17 April Meeting
    1. Motion: Wendy Holmes; 2nd Pete Cochrane; approved.
  4. Joe: Treasurer’s Report
    1. Explained that staff is resolving a few categorization issues with CLA. The bottom line is correct.
    2. Predicted loss in low $40K. $35K is due to cancellation of Romeo and Juliet.
    3. Reported that we’re under budget in ticket sales and merchandise, but ahead in management and self-bookings.
  5. Accept: FY17 May Financials
    1. Motion: Wendy Holmes; 2nd Jonathan Guyton; accepted.
  6. Joe: Executive Director Report
    1. FY18 Budget Update
      1. Finance committee will review budget more formally at July committee meeting and plan to make a recommendation at the next board meeting.
      2. Reviewed revenue and expense variables, including what has been cut from the current budget draft.
      3. Discussed hiring of part-time Engagement Associate and possible future office staff structure.
      4. Discussed new administrative responsibilities of singers.
      5. Discussed budgetary vulnerabilities and potential areas of leverage.
    2. Artistic Report (offered on behalf of Chris and Paul)
      1. Reported constructive feedback via survey to Covers.
      2. Reported successful Lake Harriet performance with great turn-out.
      3. Advertised “Songs of Travel” performances in July and plan to continue July series.
      4. Talked through “Stranger” marketing process, including potentially re-titling the program, EPK video filming, and Libby Larsen commission.
  7. Approve: Board designation of Joe Heitz as primary contact on Quick Books account
    1. Motion: Noel McCormick; 2nd Katie Gabriel; approved.
  8. Noel/Brock/Joey: Engagement Committee Update
    1. Idol Review
      1. Collected feedback from directors.
      2. Reported that Brock and Marit will be returning as co-chairs.
  9. Pete: Governance Committee Update
    1. Reminded directors that majority of Executive Committee will be rotating off the board.
    2. Reported that bylaws will change to include committee chairs in Executive Committee.
  10. Strategic Planning: When, How, and Why
    1. Reported that the Athwin Foundation has offered two consultants: one for strategic planning and one for fundraising.
    2. Asked for particular suggestions about points of focus during strategic planning.
    3. Reviewed history of 2020 Framework plan.
  11. Executive Session
    1. Motion: Karl Reichert; 2nd Pete Cochrane; adjourned.