FY17 June BOD Meeting Minutes
Cantus
Board of Directors Meeting—1201 Marquette Avenue, Suite 100
June 26, 5:30-7:30pm
Present: Pete Cochrane, Jim Dorsey, Katie Gabriel, Jonathan Guyton, Wendy Holmes, Patricia Kirkpatrick, Brock Metzger, Noel McCormick, Jeff Reed, Karl Reichert, Kevin Stocks
Staff: Joe Heitz, Joey Hillesheim
Absent: Katie Berg, Chris Foss, Martha Graber, Libby Larsen, Chuck Peterson, Paul Scholtz, Craig Shulstad
BOARD AGENDA
5:30 - 7:30pm
Board of Directors Meeting—1201 Marquette Avenue, Suite 100
June 26, 5:30-7:30pm
Present: Pete Cochrane, Jim Dorsey, Katie Gabriel, Jonathan Guyton, Wendy Holmes, Patricia Kirkpatrick, Brock Metzger, Noel McCormick, Jeff Reed, Karl Reichert, Kevin Stocks
Staff: Joe Heitz, Joey Hillesheim
Absent: Katie Berg, Chris Foss, Martha Graber, Libby Larsen, Chuck Peterson, Paul Scholtz, Craig Shulstad
BOARD AGENDA
5:30 - 7:30pm
- Call to order 5:39pm
- Wendy presiding
- Welcome Nancy Gaschott!
- Approve: Minutes of FY17 April Meeting
- Motion: Wendy Holmes; 2nd Pete Cochrane; approved.
- Joe: Treasurer’s Report
- Explained that staff is resolving a few categorization issues with CLA. The bottom line is correct.
- Predicted loss in low $40K. $35K is due to cancellation of Romeo and Juliet.
- Reported that we’re under budget in ticket sales and merchandise, but ahead in management and self-bookings.
- Accept: FY17 May Financials
- Motion: Wendy Holmes; 2nd Jonathan Guyton; accepted.
- Joe: Executive Director Report
- FY18 Budget Update
- Finance committee will review budget more formally at July committee meeting and plan to make a recommendation at the next board meeting.
- Reviewed revenue and expense variables, including what has been cut from the current budget draft.
- Discussed hiring of part-time Engagement Associate and possible future office staff structure.
- Discussed new administrative responsibilities of singers.
- Discussed budgetary vulnerabilities and potential areas of leverage.
- Artistic Report (offered on behalf of Chris and Paul)
- Reported constructive feedback via survey to Covers.
- Reported successful Lake Harriet performance with great turn-out.
- Advertised “Songs of Travel” performances in July and plan to continue July series.
- Talked through “Stranger” marketing process, including potentially re-titling the program, EPK video filming, and Libby Larsen commission.
- FY18 Budget Update
- Approve: Board designation of Joe Heitz as primary contact on Quick Books account
- Motion: Noel McCormick; 2nd Katie Gabriel; approved.
- Noel/Brock/Joey: Engagement Committee Update
- Idol Review
- Collected feedback from directors.
- Reported that Brock and Marit will be returning as co-chairs.
- Idol Review
- Pete: Governance Committee Update
- Reminded directors that majority of Executive Committee will be rotating off the board.
- Reported that bylaws will change to include committee chairs in Executive Committee.
- Strategic Planning: When, How, and Why
- Reported that the Athwin Foundation has offered two consultants: one for strategic planning and one for fundraising.
- Asked for particular suggestions about points of focus during strategic planning.
- Reviewed history of 2020 Framework plan.
- Executive Session
- Motion: Karl Reichert; 2nd Pete Cochrane; adjourned.