FY16 June BOD Meeting Minutes

Cantus
Board of Directors Meeting—1201 Marquette Avenue, Suite 100
June 27, 2016
 
 
Present: Liz Cutter, Jim Dorsey, Chris Foss, Wendy Holmes, Patricia Kirkpatrick, Libby Larsen, Noel McCormick, Brock Metzger, Chuck Peterson, Jeff Reed, David Ranheim, Paul Rudoi
 
Staff: Jeff Bina, Jocey Hale, Joey Hillesheim, Carly Thornberry
 
Singers: Zac, Colby, Sam Green, Paul Scholtz
 
Absent: Katie Berg, Julie Carver, Pete Cochrane, Martha Graber, Marit Smaby Nowlin, Karl Reichert, Craig Shulstad
 
 
 
BOARD AGENDA
 
  1. WH: Call to order                                                                                             5:35pm
    1. Wendy Holmes presiding
  2. WH: Approve: Minutes of FY16 May meeting and June Special Session
Motion: Brock Metzger; 2nd Libby Larsen; motion carries
  1. Introductions
    1. Introduced Interim Executive Director, Jocelyn Hale.
    2. Discussed top priorities for immediate future. Including:
      1. Romeo and Juliet contracts and progress
      2. NEA and MSAB Touring Grants
      3. Continuing conversations with Rebecca Davis and AAM
  2. Chuck: Treasurer’s Report
    1. Trying to keep one if not two payrolls in checking account
    2. Invoices have been reviewed, and cash flow is being closely monitored.
    3. Income exceeded expense in the past month.
      1. Contributed revenue is currently behind. June financials will look better due to grants expected to arrive in the coming weeks.
      2. September cash flow may be challenging until fall tour revenue is received.
  3. Accept: FY16 May Financials
Motion: Chuck Peterson; 2nd Brock Metzger; accepted
  1. Chuck: Review FY17 Draft Budget
    1. Discussed budget surplus target.
    2. Discussed increasing ticket revenue goals for the spring concert and by adding a Christmas concert.
    3. Merchandise sales will be positively impacted by a new CD this year.
    4. FY17 budget will include compensation for a Romeo and Juliet project manager, Trish Santini.
    5. Discussed deferring expenses for Romeo and Juliet and looking for revenue to off-set those expenses which are currently on the balance sheet.
    6. Engagement Committee will review goals for contributed revenue, Idol, and corporate sponsorships soon.
    7. Budget currently includes increasing singer salaries to the new DOL rate beginning December 1.
    8. Discussed Executive Director search expenses.
    9. Finance Committee will review another draft of budget and then bring it to the board in July.
  2. Chris: Artistic Update
    1. Discussed Chorus America Conference attendance and acceptance of Dale Warland Award.
    2. eOne contract has been received.
    3. The ensemble is currently programming for the 2018-2019 touring season.
      1. Discussed potential of touring a Spring show in 2018-2019
  3. Noel/Carly: Engagement/Fundraising Update
    1. Discussed fundraising surrounding fiscal year end.
      1. We’ve reached 100K on a goal of 115K.
    2. Discussed progress of Bridge Fund.
    3. The Engagement Committee will explore Idol scenarios and changes in August.
    4. Engagement Committee will also meet to discuss goals for individual giving next year and logistics for grant applications during the leadership transition.
  4. Executive Director Search Process
    1. Discussed timeline included in board packet. The process will formally begin on August 1.
    2. Requested suggestions from board members and encouraged networking.
  5. New Business
    1. Discussed upcoming performances and events:
      1.  Plymouth Congregational performance.
      2. New CD concert
      3. Science Museum concert/presentation
  6. WH: Adjourn                                                                                                    6:57pm           
Motion: Brock Metzger; 2nd David Ranheim; meeting adjourned
  1. Executive Session at 6:45 pm