FY16 July BOD Meeting Minutes

Cantus
Board of Directors Meeting—1201 Marquette Avenue, Suite 100
July 18, 2016
 
 
Present: Katie Berg, Pete Cochrane, Liz Cutter, Jim Dorsey, Chris Foss, Martha Graber, Wendy Holmes, Patricia Kirkpatrick, Libby Larsen, Brock Metzger, Marit Smaby Nowlin, Chuck Peterson, Jeff Reed, Karl Reichert, Paul Rudoi
 
Staff: Jeff Bina, Joey Hillesheim, Carly Thornberry
 
Singers: Zac Colby, Adam Fieldson, Chris Foss, Matt Goinz, Sam Green, Paul Scholtz, Matt Tintes
 
Absent: Julie Carver, Noel McCormick, David Ranheim, Craig Shulstad
 
 
 
BOARD AGENDA
5-6:30 pm
 
  1. WH: Call to order                                                                                            5:04pm
    1. Wendy Holmes presiding
  2. WH: Approve: Minutes of FY16 June meeting
Motion: Pete Cochrane; 2nd Jeff Reed; approved
  1. General Report from Jocelyn Hale, new interim Executive Director
    1. Updated board on administrative and artistic progress.
      1. MSAB Touring Grant
      2. NEA Arts Works
    2. Discussed recent company conversations about organizational structure.
  2. Patricia/Pete/Jim/Wendy:  Recognition of outgoing Singers and Board members
    1. Recognized contributions of outgoing singers and board members.
  3. Chuck: Treasurer’s Report
    1. Finance Committee Update
      1. Committee will place a request for proposal out for the audit and review responses. Board will review in September.
    2. Cash Flow Update
      1. September will present a challenge.
      2. Engagement Committee plans to ask board to make payments on annual pledges early in the fiscal year to aid cash flow situation.
      3. Cash flow projection will be presented to the board monthly.
  4. Accept: FY16 June Financials
Motion: Wendy Holmes; 2nd Pete Cochrane; accepted.
  1. Mentioned great progress made in terms of individual giving and contributed revenue.
  2. Acknowledged receipt of MSAB Operating Grant.
  3. Finance Committee hopes and projects that the shortfall will be slightly reduced by the end of fiscal year.
  1. Chuck: Review Proposed FY17 Budget
    1. Finance Committee walked through each line item at recent meeting.
    2. Compared FY16 Budget and FY16 YTD with FY17 Budget.
    3. Discussed whether or not to budget for a surplus and the options available to do so.
  2. Approve:  Final FY17 Budget with 1% or $11K surplus
Motion: Brock Metzger; 2nd Libby Larsen; approved.
  1. Finance Committee will review options for budgeting to a surplus and return a final budget in August.
  1. Chris: Artistic Update
    1. Discussed new album preview concert.
      1. Read email of praise from donor regarding the concert.
    2. Discussed progress of new album recording and collaboration with eOne.
    3. Discussed workshop presentation with University of St. Thomas students at the Science Museum.
    4. Discussed ongoing conversations with Chanticleer about artistic content of the October performance.
  2. Pete:  Governance Update
  3. Approve: Amendment to Cantus Bylaw Regarding Singer Board Member terms
Motion: Pete Cochrane; 2nd Marit Nowlin; approved.
  1. Approve: 2nd term board members – Katie Berg, Jim Dorsey, Brock Metzger, Chris Foss
  2. Approve: 1st term board members – Katie Imholte and Paul Scholtz
  3. Approve: Election of Jeff Reed as Vice Chair
Motion: Pete Cochrane; 2nd Karl Reichert; approved.
  1. Noel/Carly: Engagement/Fundraising Update
    1. Reported great progress on individual giving.
    2. Reviewed sponsorship proposal in board packet.
    3. Solicited open rehearsal hosts.
  2. Executive Director Search Update
    1. David Ranheim will chair the search committee – which has been assembled.
    2. Plan to have job description approved at August meeting.
  3. WH: Adjourn
Motion: Katie Berg; 2nd Pete Cochrane; meeting adjourned.                                                   6:37
  1. Executive Session